01
Repetitive entry
Centralise information entered by several people or across multiple files.
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KARVANIS SERVICE / ADMINISTRATIVE AUTOMATION
Administrative automation for SMEs
Karvanis turns repetitive tasks and scattered files into one clear process: reliable input, automatically applied rules and results ready to use.
Describe my need01 / Where it fits
Where it fits
Is this the right starting point?
A task repeats and its rules can be described: automation may be a good starting point. If approvals and shared records are the main difficulty, a business application may also be needed.
02
Business calculations
Apply your rules, exceptions and recurring checks automatically.
03
Administrative reporting
Produce documents, tables and exports without rebuilding them manually.
02 / A controlled implementation
A controlled implementation
I start with a real workflow, test an initial version with you and develop the solution in stages.
- 01Observe the real work
- 02Prototype with users
- 03Deploy, document and support
An example of a first phase
Prepare a monthly report from a source file
This workflow illustrates one possible approach. Your project is defined around how your business works.
Receive the information
An agreed file is the starting point. Its columns, formats and required information are identified in advance.
Check and calculate
Incomplete rows are flagged. Agreed rules are applied to usable data, with a way to review exceptions.
Produce the report
The document brings together results and items to check. The person responsible reviews it before using or sharing it.
The result to check
Find the source data, understand the calculations and obtain a report that matches the examples agreed together.
What the quote should clarify
- The accepted file format and required data
- The calculations, exceptions and checks
- The report format and examples used to validate it
- How processing starts and how errors are recovered
Identify the tasks that keep coming back
The same information is entered into several files, a report is rebuilt every month or a formula needs checking before each delivery. These are useful starting points for exploring automation. I examine the whole task: its source, the people involved and the expected result.
Describe the rules before automating them
Useful calculations account for exceptions. A missing field, a late correction or rounding can change the result. I use representative examples to distinguish what can be calculated automatically from what still needs human approval.
Validate a defined process
The first phase covers a concrete chain: entry, checking, calculation, then a document or export. Results are compared with agreed examples. This allows the rules to be corrected before the process is extended to other situations.
Keep the result understandable
Automation should make checking easier. Information needed for review, missing-data messages and correction options are part of the requirements. Together, we define which results to track in your day-to-day work.
Client reference: time management at BX1
For BX1, Karvanis brought time entry, time balance calculations and administrative exports together in an application used by 41 people. This project shows how information can support several stages of a workflow.
Explore this projectQuestions to discuss before starting
How long does a project take?
Timing depends on the workflows, data availability and required connections. The first conversation identifies these dependencies. We then agree on scope and review stages; a sound estimate requires understanding how your team works.
What budget should I expect?
The budget follows the agreed scope: users, rules, screens, data migration and external services. We can start with one priority workflow and define a useful first phase together. Any recurring costs should be clarified alongside the quote.
Who owns the code and data?
Deliverables, code rights, third-party licences and access arrangements should be defined in the contract. I discuss these points before starting, so you know what will be handed over and how your data can be retrieved.
How do we plan for continuity?
Continuity requires suitable documentation, clear access arrangements and a backup and recovery procedure. Maintenance, hosting responsibilities and any future handover to another provider should be agreed according to your project’s needs.
03 / CONTACT
Is a process still slowing your team down?
Tell me how it works today. A first 30-minute conversation helps us explore a practical starting point together, with no obligation.
Describe my need